Best Task Tracking Apps 2025

Based on monthly keyword-search data

🏆 Our Pick: Motion Ai

18K monthly searches
+4% 3-Month Growth

Motion unifies tasks from email, projects, and calendars; tracks progress automatically.

Featured Task Tracking Apps 2025
Rank Product Monthly VolumeVol 3-Month GrowthGrowth
1 Realworld Realworld streamlines life admin; track tasks, deadlines, and goals with smart checklists 39.5K +58%
  Realworld streamlines life admin; track tasks, deadlines, and goals with smart checklists
2 ClickUp ClickUp centralizes tasks, automates workflows, and optimizes project delivery 211.7K +16%
  ClickUp centralizes tasks, automates workflows, and optimizes project delivery
3 Asana Asana centralizes tasks, automates workflows, and integrates to track progress. 301.0K +0%
  Asana centralizes tasks, automates workflows, and integrates to track progress.
4 Smartsheet Smartsheet centralizes tasks, automates reminders, and aligns teams for on-time delivery. 301.0K -7%
  Smartsheet centralizes tasks, automates reminders, and aligns teams for on-time delivery.
5 Trello Trello streamlines task tracking with boards, automations, and integrations to organize work 301.0K +0%
  Trello streamlines task tracking with boards, automations, and integrations to organize work
Top 5 Task Tracking Apps by Monthly Volume
Rank Product Monthly VolumeVol 3-Month GrowthGrowth
1 Asana Asana centralizes tasks, automates workflows, and integrates to track progress. 301.0K +0%
  Asana centralizes tasks, automates workflows, and integrates to track progress.
2 Smartsheet Smartsheet centralizes tasks, automates reminders, and aligns teams for on-time delivery. 301.0K -7%
  Smartsheet centralizes tasks, automates reminders, and aligns teams for on-time delivery.
3 Trello Trello streamlines task tracking with boards, automations, and integrations to organize work 301.0K +0%
  Trello streamlines task tracking with boards, automations, and integrations to organize work
4 ClickUp ClickUp centralizes tasks, automates workflows, and optimizes project delivery 211.7K +16%
  ClickUp centralizes tasks, automates workflows, and optimizes project delivery
5 Basecamp Basecamp organizes projects and tasks, centralizing to-dos, deadlines, and team updates 138.6K +8%
  Basecamp organizes projects and tasks, centralizing to-dos, deadlines, and team updates
Top 5 Task Tracking Apps by 3‑Month Growth
Rank Product Monthly VolumeVol 3-Month GrowthGrowth
1 Realworld Realworld streamlines life admin; track tasks, deadlines, and goals with smart checklists 39.5K +58%
  Realworld streamlines life admin; track tasks, deadlines, and goals with smart checklists
2 Familywall FamilyWall streamlines chore lists and tasks, syncing to-dos and progress across members. 7.5K +43%
  FamilyWall streamlines chore lists and tasks, syncing to-dos and progress across members.
3 Notion AI Automate checklists, summaries, and follow-ups in tasks, powered by Notion AI 30.4K +37%
  Automate checklists, summaries, and follow-ups in tasks, powered by Notion AI
4 Band App Band App organizes group tasks and events with calendars, to-dos, alerts, reminders 53.3K +23%
  Band App organizes group tasks and events with calendars, to-dos, alerts, reminders
5 OnlyOffice ONLYOFFICE Projects organizes tasks, deadlines, and teams to optimize project delivery 12.8K +17%
  ONLYOFFICE Projects organizes tasks, deadlines, and teams to optimize project delivery

Methodology

  • Analysis periods: Monthly to 3‑month timelines for trend tracking
  • Ranking factors: Search volume, growth rate, keyword relevance
  • Validation process: Cross‑checking metrics across multiple sources
  • Quality assurance: Multi‑source verification for accuracy
  • Update frequency: Daily refresh at 00:00 UTC

Sources

  • Google Analytics: Primary keyword data collection
  • Google Trends: Search volume and trend analysis
  • Google Keyword Planner: Search metrics validation
  • Third‑party analytics: Additional verification platforms

Frequently Asked Questions

Will AI take my job?

AI is likely to replace jobs that do not require human elements such as empathy or creativity (such as a therapist or an artist). However, commercial AI adoption and job displacement will not happen as fast as many believe. Most people won't notice a change for at least 2-3 years, with a major economic shift happing over the next decade. This means you have time to adapt, ideally learning to use AI to your advantage in order to remain productive.

How does AI actually work?

Most models learn patterns from data rather than "understanding" like humans. For example, AI has learned that when it sees: "Think outside the..." it will have learned to predict the next word to be "box". As technology advances, and more data centers are built, AI will continuously improve on its pattern recognition skills.

Can I trust AI answers? What about bias and hallucinations?

You can trust AI answers like you trust a human's answers — with the understanding that even humans with the best intentions can be wrong sometimes. However, as AI technology advances, these mistakes will become less frequent, eventually to the point of near perfection.

Is my data safe when I use AI tools?

Your data is stored on the server of whichever company's product you are using, unless you are running an open-source AI model on your personal computer. "Safe" can be an objective term, depending how much you trust that company to protect your data.

Is AI sentient or close to AGI?

Not yet, but most experts agree that AGI is only a matter of time. Some believe AGI, a term used to mark the moment in which artificial intelligence surpasses human intelligence, will be achieved in as few as 2-3 years, while other say 5-10 years.

Related Categories

Ai Assistants • Ai Browsers • Ai Calendar Apps • Ai Chatbots • Ai Companions

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